New Ergonomic Evaluation Request Process
We’re excited to introduce a new process for helping employees achieve a properly fitted workstation.
Previously, an employee would submit an Ergonomic Evaluation Request though the SCCSIG website. The request would then go into a queue until the evaluation could be scheduled. And though this process did include a self-evaluation form, it was not comprehensive in its design to facilitate a quick resolution to the request.
Starting February 1, 2024, employees will be using a more complete and thorough Ergonomic Evaluation Self-Assessment Tool in an effort to identify common workstation issues that can be corrected immediately – eliminating the need and wait for someone to visit the employee in most cases.
Watch a webinar on how the new Ergonomic Evaluation Self-Assessment Tool below:
Completing the Ergonomic Evaluation Self-Assessment may take approximately 15 minutes to complete, and it’s easy to get started:
- Click the District Specific Link to Access Tool (Links are listed below for each district)
- Complete the Ergonomic Self-Assessment Tool
- Review Recommendations
- Make Adjustments
The Self-Assessment Tool will take the user through a series of questions specific to the workstation. These include:
- Office Chair
- Keyboard/Mouse
- Monitor
- Work Surface/Accessories
- Wellness/Safety
The majority of issues an employee faces with their workstation can be corrected by utilizing the recommendations received in this new Self-Assessment Tool.
A report summarizing the assessment, including recommendations, will be emailed to the employee’s district representative. In some cases, an on-site ergonomic evaluation may be needed. If the employee has completed the self-assessment, made the suggested adjustments, and is still in need of assistance, i.e. still experiencing discomfort – the employee will notify their district contact to request an on-site ergonomic evaluation. The district contact can then follow the protocol below on how to request an on-site ergonomic evaluation. Please note, this process does not apply to those who are in need of a claim-related ergonomic evaluation.
District Links:
East Side Union High School District
Franklin McKinley School District
Fremont Union High School District
Gilroy Unified School District
Lakeside School District
Loma Prieta School District
Los Gatos Union School District
Los Gatos Saratoga Joint Union School District
Luther Burbank School District
Metropolitan Education District
Moreland Elementary School District
Morgan Hill Unified School District
Mount Pleasant School District
Mountain View Los Altos School District
Mountain View Whisman School District
Santa Clara Unified School District
Saratoga Union School District
How to Request an On-Site Evaluation (If employee is still experiencing discomfort after completion of Self-Assessment and made the necessary changes to their workstation)
The district contact should send a request to SantaClaraSIGErgo@keenan.com
In the request, please include the following:
- Employee Name
- Availability
- Site
- The issue that could not be corrected with the Self-Assessment Tool